TRAINING AND SUPPORT
BlueCollarTracker How-To Videos
Watch step-by-step videos on setup, preventive maintenance, work orders, inventory, compliance, training, reporting, and everyday system use.
Start Here / Orientation Videos
- What Is BlueCollarTracker?
- What This Microsoft Access Maintenance Database Does
- Trial vs Buy License Code vs Full Software
- Which Version Should You Choose?
- What Is Included in the Full Software?
- What Is Included in the 14-Day Trial?
- How the Licensing System Works
- How the Device Activation Process Works
- Why the Software Uses Your Windows User Name and Computer Name
- First Look at the Main Dashboard
Purchase, Download, and Activation Videos
- How to Buy the License Code
- How to Buy the Full Software
- How to Download the Full Software After Purchase
- How to Download the Free 14-Day Trial
- How to Open the Database for the First Time
- How to Activate the Software After Purchase
- How to Use the Get License Link
- How to Find Your Windows User Name and Computer Name
- What to Do If You Did Not Receive the License Email
- Why You Should Check Your Spam Folder
- What to Do If Your License Code Does Not Work
- What to Do If the Activation Screen Keeps Showing
First-Time Setup Videos
- First-Time Setup: What to Enter First
- How to Set Up Equipment Categories
- How to Set Up Equipment Subtypes
- How to Add Equipment
- How to Add Service Technicians
- How to Set Up Vendors
- How to Set Up Part Types
- How to Set Up Part Locations
- How to Set Up Part Units
- How to Set Up Status and Priority Options
- Best Way to Structure Your Database Before Daily Use
- Recommended Setup Order for New Users
Dashboard and Navigation Videos
- How to Navigate the Main Dashboard
- Understanding the Daily, Weekly, Monthly, Quarterly, and Yearly Tabs
- Understanding the Work Orders Tab
- How to Use Dashboard Filters
- How to Filter by Category, SubType, and Equipment
- How to Use Search and View Filters
- How to Read Dashboard Badges and Counts
- How to Read KPI Boxes
- What MTTR, MTBF, Response Time, Time to Close, and PM Duration Mean
- How to Find Overdue Work Quickly
Preventive Maintenance Videos
- How to Create a Preventive Maintenance Task
- How to Assign PM Frequency
- How to Set Up Daily PMs
- How to Set Up Weekly PMs
- How to Set Up Monthly PMs
- How to Set Up Quarterly PMs
- How to Set Up Yearly PMs
- How to Assign a Technician to a PM
- How to Complete a PM
- How PM Start Date and Completion Date Work
- How PM Duration Is Calculated
- How to View PM History by Equipment
- How to Manage Overdue PMs
- How to Keep PM Records Organized
Work Order Videos
- How to Create a Work Order
- How to Assign a Technician to a Work Order
- How Work Order Statuses Work
- What New, Assigned, In Progress, Waiting Parts, Completed, and Closed Mean
- How Automatic Work Order Timing Works
- How Waiting Parts Works
- How Date Started and Date Completed Are Stamped Automatically
- How Calculated Repair Time Works
- How Calculated Downtime Works
- How to Close a Work Order Properly
- How to Reopen or Correct a Work Order
- How to Track Root Cause and Notes
- How to Assign Work Order Priority
- How to View Work Order History by Equipment
- How to Track Response Time and Time to Close
- How to Use the Work Order Dashboard
Parts and Inventory Videos
- How to Add a New Part
- How to Enter Opening Inventory
- How to Adjust Part Quantity
- How Inventory Transaction History Works
- How Low Stock Warnings Work
- How Negative Inventory Protection Works
- How to Assign Vendors to Parts
- How to Organize Parts by Type, Location, and Unit
- How to Edit Part Master Data
- How to Link Parts to Work Orders
- How to Track Parts Used on a Repair
- How to View Frequently Used Parts
- How to Find Inventory Problems Quickly
- How to Correct the Wrong Inventory Quantity
Equipment Management Videos
- How to Add Equipment Correctly
- How to Organize Equipment by Category and SubType
- How to Filter Maintenance Records by Equipment
- How to See Complete History for One Machine
- Best Way to Structure Equipment for a Growing Operation
- How to Keep Equipment Records Organized
Compliance Videos
- What the Compliance Module Is For
- How to Add Compliance Evidence
- How to Track Missing Compliance Records
- How to Use the Compliance Dashboard
- How to Prepare for Audits Using the Database
- How to Keep Compliance Evidence Organized
Training Videos
- What the Training Module Is For
- How to Add Employee Training Records
- How to Track Missing Training
- How to View Completed Training
- How to Track Training by Position
- How Training Reminders Work
- How to Use the Training Dashboard
- How to Keep Training Records Organized
Reporting and Review Videos
- How to Use the Database for Management Review
- How to Read Maintenance KPIs
- How to Review Work Orders by Technician
- How to Review PM Performance
- How to Review Inventory Activity
- How to Export Data to Excel
- How to Print Records and Reports
- How to Use the Database for Better Maintenance Visibility
Multi-User / File Structure Videos
- What Front End and Back End Mean in Access
- How to Split the Database
- How to Use the Database on Multiple Computers
- How Licensing Works on Different Computers
- Best Way to Deploy the Front End to Users
- How to Relink a Back End if the File Moves
- What to Know Before Using the Database on a Shared Drive
Email Notification Videos
- How Purchase Emails Work
- How the License Link Email Works
- What to Do If the Customer Did Not Receive the Email
- Why to Check Spam or Junk Folder
- How Notification Emails Fit Into the Activation Process
- How Admin Notifications Work
- How to Track Issued Licenses in WordPress Admin
Troubleshooting Videos
- Database Won’t Open: What to Check
- Access Security Warning: What to Do
- Why the Activation Screen Keeps Appearing
- Why the License Code Is Not Accepted
- Why the Get License Link Is Not Working
- Why the Download Link Is Not Working
- Why a Customer Did Not Receive the Email
- Why the Dashboard Looks Empty
- Why Filters Are Not Showing What You Expect
- Why a Work Order Is Not Closing Correctly
- Why a PM Is Showing Overdue
- Why Inventory Quantity Looks Wrong
- Why the Same Saved License Code Appears Again
- Why Quantity Is Limited to 1
- Why License Code and Full Software Cannot Be Bought Together
Best Practice / Decision Videos
- Best Way to Start Using the Database
- Trial First or Buy Full Version?
- Who Should Buy License Code Only?
- Who Should Buy the Full Software?
- Best Way to Replace Spreadsheets With This Database
- Best Way to Roll This Out in a Small Shop
- How to Get the Most Value From the Database
- Common Mistakes to Avoid During Setup
- What to Set Up First, Second, and Third
- How to Keep Your Data Clean Over Time
Parts and Inventory
Learn how to manage parts, stock levels, and inventory history.
- How to add a new part
- How to enter opening stock
- How to adjust inventory quantity
- How to track parts used on work orders
- How to monitor low-stock items
Compliance and Training
Watch how to manage compliance records and employee training in one system.
- How to track compliance evidence
- How to monitor missing compliance items
- How to add employee training records
- How to see missing training by employee
- How to manage recurring training
Reports and Dashboard
Use the dashboard and reports to improve visibility and decision-making.
- How to read the main dashboard
- How to use equipment filters
- How to view overdue items
- How to export reports to Excel
- How to use KPIs for maintenance review
Need help with a specific topic?
If you need help with setup, activation, licensing, preventive maintenance, work orders, inventory, compliance, training, or reporting, contact BlueCollarTracker support.